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Instant voice communication with your whole team at the push of a button

If you have looked at all the new features in your Microsoft Teams application, you might have noticed the walkie talkie feature. If you have an Android device, maybe you’ve already tried it out?

Now Microsoft has rolled it out to iOS devices as well, meaning it can be used by every member of your team. We believe it has the potential to become a powerful communication tool. Let’s look at what it is before we explore how you could use it.

If you were alive back in the 1980s, you’ll remember real walkie talkies. They were the coolest way to talk to your friends on the move – long before we had mobiles, of course. If you’re too young to remember the 80s, then go watch a few episodes of Stranger Things and you’ll get the idea.

With a walkie talkie you press a button to talk, and everyone who has a device on the same frequency as yours can hear you speak. They can only reply when you let go of the button and only one person can speak at a time. What that gives you is ordered, real time voice conversation between a group of people.

This new Teams feature works in exactly the same way. There’s no need to call anyone. Like a real walkie talkie, you just push a button on your phone to speak, and everyone in your team channel can hear you.

It works on both Android and iOS devices as long as they’re connected to the internet. It even works if your phone is locked.

Walkie talkie was originally created with front-line workers in mind. The idea is that when you’re away from your workplace you can quickly and securely communicate without additional devices or being slowed down by the hassle of a phone call (which can mean going through a voice-automated system or waiting for a mobile to be answered).

We can see this being useful for remote workers too. It doesn’t matter whether your team is in the office or working from home – they can have a voice conversation in real time, instantly.

Just like the old days when everyone worked in the same space.

Can you see how that would help your business?

Before you can use walkie talkie in Teams, you’ll need to make sure it’s enabled. Your administrator will need to do this in the Teams admin center – it’s really easy.

If you’d like help setting up this or any other Microsoft feature, book a 15 minute, no obligation call with us at www.durham-it.ca/book-a-call/.

 

 

Published with permission from Your Tech Updates.

Did you get a much-needed break over the holidays? Even just a couple days off at the end of the year can give you that clear mind needed to jump start your business for 2022.

We like to call this “January Refresh & Refocus”. During this time, we encourage you to take a look at two areas of technology that will make the biggest difference in your business during 2022… Defend and Invest.

Defend is all about protecting your business. Cyber-crime is predicted to rise to an all-time high once again this year. Your business MUST be protected.

Invest is all about making sure your business is not being held back by your technology. When technology is used correctly, it can and should be the driving force behind your business.

We have created this free guide to help you plan for these two areas in 2022. Click here to download it: Guide – Defend & Invest

Want help putting together your 2022 technology strategy? Book a 15 minute, no obligation call with us at www.durham-it.ca/book-a-call/.

Don’t you often find that it’s the small things that make the biggest difference? That is certainly the case with technology. Minor updates to the software that you and your team use every day can have a surprising effect on your overall productivity.

Microsoft has recently announced a series of small improvements to Teams, Microsoft 365 and Windows 11. It’s keeping its foot on the gas despite the holidays being just a few weeks away.

 

TEAMS

In Teams, there’s a new feature being developed to show the time zone of everyone in your business. If you’ve ever collaborated with people working in other time zones, you’ll know how invaluable that can be. It will now be much easier to schedule calls that everyone can attend. This feature can also prevent you from bombarding someone with emails at the start of their workday. If you’ve ever worked with colleagues who are at work while you’re still in bed, you know the dread of having to start your workday with hours of their emails waiting for you.

Spreading awareness of colleagues’ time zones will also encourage people to schedule emails using “send later”. That new Teams feature is due out by the end of January.

Another major Teams development is the introduction of Loop components, which have just rolled out in a recent update. These allow you to integrate complex data more easily into Teams and work on it in real time. For example, in a Teams chat you might draw a table and fill it with numbers or text. Now anyone can edit that table and the changes show in real time for everyone. You can use this to co-author reports, pull together ideas without endless chats, or work on data together.

 

MICROSOFT 365

Over to Microsoft 365. Which now has the ability for you to say how you’ll be attending a meeting you’ve been invited to. You can say whether you’ll be there in person or on a video call. Hybrid working is here to stay, and this is a very welcome update.

 

WINDOWS 11

Windows 11 also brings a very welcome update. At the moment, when you put your computer into Airplane mode, it turns off all connections regardless of your preferences. Soon your computer will be able to remember how you like your device to be setup in Airplane mode. For example, if you like to leave Bluetooth on to keep your headphones connected, Windows 11 will remember that.

Microsoft is also working on improvements to notifications. It will let apps with high priority notifications, such as alarms and reminders, stack up reminders.

 

Want help navigating any of these (or any other) updates? Book a 15 minute, no obligation call with us at www.durham-it.ca/book-a-call/.

 

Published with permission from Your Tech Updates.

Let’s be honest, all of our calendars are PACKED right now. When you are always busy, scheduling time to meet with others can be very difficult. Luckily, Microsoft Bookings was created to help people just like you.

Microsoft Bookings is designed to find gaps in your calendars that work well for both you and the person that you’re meeting with. It even sends out reminders to all parties to make sure that no one forgets a meeting. And of course, it fully integrates with Outlook and other Microsoft 365 apps. This short video we’ve created describes how it works:

If you’re interested in finding out more about Microsoft Bookings or any other Microsoft 365 app, book a 15 minute, no obligation call with us at www.durham-it.ca/book-a-call/.

Project management is a big part of many businesses. While there are many tools out there, it can often be difficult to find one that fulfills your business’s needs. Here is our recommendation… Microsoft Project!

On top of being easy to use, Microsoft Project easily integrates with other Microsoft 365 apps that your business already uses. This is a major benefit when it comes to efficiency in your business. This short video outlines some of our favourite thing about Microsoft Project.

If you would like to find out if Microsoft Project, or any other Microsoft 365 app is the right fit for you, book a 15 minute, no obligation call with us at www.durham-it.ca/book-a-call/.

Sharing information and storing documents in a team setting can often be frustrating. Because every team is so unique, they each require a platform that is customizable to their needs. Luckily, Microsoft offers just this with SharePoint. SharePoint is a cloud-based app that has been developed to aid in productivity and communication. Here is our newest video explaining how it can aid your business.

If you want to learn more about SharePoint, or any other Microsoft 365 app, book a 15 minute, no obligation call with us at www.durham-it.ca/book-a-call/.

We all know how easily “business as usual” can be interrupted. With so much that could go wrong – your internet goes down, a key staff member is out sick, a cyber-attack – it is important that your business has a plan in place so that you suffer as little down time as possible. In our newest short video, we outline just how important it is for your business to have a continuity plan.

Need some help creating a plan? Book a 15 minute, no obligation call with us at www.durham-it.ca/book-a-call/.

Getting all your tasks and due date out of your head and into a task manager can be one of the easiest ways to improve your time management. Microsoft To Do is a powerful task manager that easily integrates with many of the Microsoft 365 apps that you likely already use. In this short video, we give you the lowdown on how it can be used to help you and your team be more productive.

For more information on Microsoft To Do, or any other Microsoft 365 application, book a 15 minute, no obligation call with us at www.durham-it.ca/book-a-call/.

Creating, formatting, and managing data is essential for many businesses. While Excel can be very helpful with this, there is actually another Microsoft tool that is even more powerful… Microsoft Access. Microsoft Access allows you to get more out of your data, while still being very user friendly. In this short video, we reveal what it’s all about and how your business could benefit from using it.

If you’re interested in exploring new ways for your business to manage your data, book a 15 minute, no obligation call with us at www.durham-it.ca/book-a-call/.

Wouldn’t it be nice to have your team’s work pattern and habits located in one place? Microsoft 365 offers just this with MyAnalytics!

MyAnalytics provides you with statistical information on important aspects of your team’s work life, such as collaboration time, focus time, and connecting with colleagues. This knowledge can help you and your team understand where improvements can be made and what aspects of the working day can be made more efficient. Check out more on MyAnalytics in this short video:

Want help making your team more efficient? Book a 15 minute, no obligation call with us here: https://www.durham-it.ca/book-a-call/.