Transform Your Business Writing with ‘Draft with Copilot’ in Microsoft Edge

As a small business owner, your time is precious. Whether it’s drafting an email, writing a social media post, or replying to a customer, every minute counts. Microsoft’s new ‘Draft with Copilot’ feature in Edge can save you time and make your communication more polished and professional.

What Is Draft with Copilot?

‘Draft with Copilot’ is an AI-powered tool in Microsoft Edge that generates text for you. It’s designed to help you quickly draft content, even if writing isn’t your strength. Perfect for busy business owners, this tool takes the hassle out of composing emails, social media updates, and more.

How It Works

Using Draft with Copilot is easy:

  1. Right-click in any text field: When you’re ready to write—be it an email or a comment box—right-click and select ‘Draft with Copilot.’
  2. Enter your topic: Type in the subject you need, like “customer follow-up” or “special promotion.”
  3. Generate text: Click ‘Generate,’ and watch as Copilot creates a draft for you.

You can customize the tone and length of the text to suit your style, making it formal, casual, longer, or shorter as needed.

Why It’s a Must-Have

For small business owners, Draft with Copilot is a game-changer. It speeds up everyday writing tasks and ensures your content is clear and grammatically correct. This is especially useful if English isn’t your first language. While currently available only in US English, Microsoft is working on expanding language support.

A Quick Tip

AI-generated text can sometimes be a bit generic, so it’s always good to review and personalize the content to ensure it fits your brand’s voice.

Ready to Enhance Your Business Writing?

If you haven’t tried Draft with Copilot, now’s the time. We can help you get started with this tool and other AI-driven solutions to boost your business efficiency. Contact us today to learn more.

Important Windows 11 Update: Upgrade to Version 23H2 Before October 8, 2024

Microsoft has announced a critical deadline for Windows 11 users: You must upgrade to version 23H2 by October 8, 2024. After this date, older versions will no longer receive vital security updates, putting your business at risk.

Why You Must Act Now

Microsoft will discontinue support for earlier versions of Windows 11, which means no more security updates for businesses. Without these updates, your systems will be vulnerable to the latest cyber threats, increasing the risk of data breaches and financial loss.

The new Windows 11 version 23H2 isn’t just about security; it’s packed with enhancements that will benefit your business. This update introduces advanced security features to protect your data from emerging threats and offers performance improvements that can boost your productivity. Additionally, new tools and features are regularly added to help streamline workflows and ensure compatibility with the latest software and technologies.

The Risks of Delaying

Failing to update before the deadline could leave your business exposed to cyberattacks. Unsupported versions of Windows 11 are a prime target for hackers, leading to potential exploits and data breaches. While Microsoft may enforce updates after the deadline to protect unmanaged business devices, it’s always safer to update on your own terms.

How to Update to Windows 11 Version 23H2

Updating your system is a straightforward process:

  1. Check Your Current Version: Go to Settings > System > About to see which version you’re running.
  2. Back Up Important Data: Before proceeding, ensure all critical files are backed up to avoid data loss.
  3. Initiate the Update: Go to Settings > Update & Security > Windows Update. Click Check for updates and follow the prompts to install version 23H2.
  4. Restart and Verify: After installation, restart your computer and verify the update by checking Settings > System > About again.

Keeping your systems up to date ensures your business remains secure, efficient, and competitive. Don’t wait until the last minute—upgrade to Windows 11 version 23H2 now.

Need Assistance?

Staying secure and productive is essential for your business. If you need help with the update, contact us today to ensure a smooth transition.

Save Time by Accessing Your Phone’s Files in Windows

Microsoft is working on an update that will allow Windows 11 File Explorer to directly access files on your Android and iPhone, making file transfers smoother and faster than ever before. 

How This Update Can Boost Productivity for Your Small Business 

Imagine you’re in a meeting and need to quickly pull up a document or photo from your phone. Normally, you’d have to email it to yourself or transfer it using a cloud service, which can be time-consuming and cumbersome. 

With the upcoming Windows 11 File Explorer phone file access update, you’ll be able to access your phone’s files directly through File Explorer, whether you have an Android or an iPhone. No more fumbling with multiple steps—just quick, easy access to what you need. 

Streamlined Workflow 

This feature isn’t just about increased convenience; it’s a significant productivity booster. By streamlining the process of transferring files between your phone and computer, you can save time. When you’re busy, every minute counts, and fewer interruptions make for a smoother workflow. Your team will also benefit from this update, leading to better collaboration and faster decision-making. 

User-Friendly and Secure 

From a technical standpoint, this feature is designed to be user-friendly. There’s no need for complicated setups or third-party apps. It will be built right into the Windows 11 operating system, so once the Windows 11 File Explorer phone file access update is rolled out, you’ll have everything you need at your fingertips. This lets everyone on your team take advantage of the new functionality without needing training or support. 

Security You Can Trust 

Microsoft is known for its robust security measures, and this new feature is no exception. Your data will be protected throughout the transfer process, giving you peace of mind that sensitive information remains secure. 

Looking Forward 

We don’t have a release date yet, but if you want more help with productivity tools to make your business more profitable, we can help. 

Get in touch with us today to discover how our Managed IT Services can streamline your operations and enhance productivity. 

Enhance Workflow with Customizable Notification Sounds on Teams

If you’ve ever winced at the sound of a Microsoft Teams notification breaking your concentration, you’re not alone.

Microsoft now lets you customize notification sounds on Teams. This small change can help you stay focused and prioritize your work more effectively.

Instead of the generic “ping” that jolts you out of your workflow, you can choose a more soothing chime or a subtle whoosh. Customizable notification sounds help you differentiate between urgent alerts and less critical messages, reducing unnecessary distractions.

For business owners, this update is more than just a new feature – it’s a tool to boost productivity. By allowing your team to customize their notification sounds, you help tailor their work environment to their personal needs. Urgent messages from key contacts can have a distinct sound, while routine notifications can be softer and less intrusive.

This prioritization is essential in a busy work environment. It prevents important messages from getting lost in the noise and ensures prompt responses to pressing issues without constant disruptions.

The benefits of customizable notification sounds on Microsoft Teams are clear. It creates a more focused and efficient work environment. When employees aren’t constantly interrupted by generic notification sounds, they can maintain concentration longer, leading to higher productivity.

Additionally, the update allows muting notifications during meetings or focused work sessions, ensuring important discussions go uninterrupted. This feature is especially useful in today’s hybrid work environment, where distractions come from multiple channels.

If you’re not using Teams yet, now is the perfect time to start. It integrates with other 365 applications, providing a unified platform for all your business needs.

We can help you customize Microsoft Teams for your business. Get in touch today!

Small Business Data Protection: Microsoft Edge’s New Security Feature

Small business data protection is more critical than ever, and Microsoft Edge for Business has stepped up to the challenge. Their new data leak control capabilities could be a game-changer for your organization’s security. 

These small business data protection features act as an extra safeguard for your digital assets. They ensure that only authorized personnel can access important data, preventing accidental sharing and potential breaches. This protection extends beyond just your employees and data – it shields your entire business from financial losses, legal troubles, and reputation damage. 

Why Small Business Data Protection Matters: 

  • Regulatory Compliance: Many industries have strict data protection rules. Edge’s new features help you stay compliant. 
  • Customer Trust: Demonstrating strong data security practices can boost customer confidence in your business. 
  • Proactive Security: The system uses AI to detect potential threats before they become problems. 
  • Seamless Integration: If you’re using other Microsoft products, Edge integrates smoothly for consistent protection. 

Implementing Microsoft Edge’s Small Business Data Protection: 

  1. Update to the latest version of Microsoft Edge for Business. 
  1. Set up data sharing policies tailored to your business needs. 
  1. Train your team on the new features and the importance of data security. 
  1. Monitor and adjust your policies as needed to balance security and workflow. 

While these steps seem straightforward, implementing robust small business data protection can be complex. That’s where professional IT support comes in handy. 

Don’t let data breaches threaten your business. Contact us today to learn how our flat-fee IT services can help protect and improve your business. We’ll ensure you’re leveraging Microsoft Edge’s new features effectively, along with other crucial security measures tailored to your small business needs. 

Remember, in today’s digital landscape, small business data protection isn’t just an option – it’s a necessity for your company’s survival and growth. 

Ransomware Protection for Small Businesses: Don’t Be the Next Target

Many small business owners believe they’re safe from cyber attacks, but the reality is alarming. Ransomware protection for small businesses is more critical than ever as these threats surge, putting companies of all sizes at risk.

Ransomware is malicious software that encrypts your data, holding it hostage until you pay a ransom. It often starts with a seemingly innocent email or link. Once clicked, it silently locks away your customer data, financial records, and critical business information.

The impact on small businesses can be devastating:

  • Financial losses and disrupted operations
  • Critical data loss and damaged reputation

Small businesses are attractive targets because they often lack robust security measures. As cybercriminals get smarter, the threat continues to grow.

Implementing effective ransomware protection for small businesses doesn’t have to be complicated or expensive. Start with these key steps:

  1. Educate your team to recognize suspicious emails and links
  2. Back up data regularly and store backups securely offline
  3. Keep software updated with the latest security patches
  4. Monitor network activity for unusual behavior

Remember, ransomware processes run in the background, making every business a potential target. Don’t wait until it’s too late – take action now to protect your small business from this growing threat.

Need help securing your business against ransomware? Our team specializes in ransomware protection for small businesses. Contact us today for a free security assessment and let’s keep your data safe.

Prolong Your Laptop Battery Lifespan with These Expert Tips

Could you imagine doing business 30 years ago without a reliable laptop? It’s a troubling thought, especially when you’re in the middle of an important task and your laptop battery is about to die. 

Avoid the dreaded low battery limbo with these expert tips to extend your laptop battery lifespan and keep it running efficiently. 

Understand Your Battery 

Most modern laptops use lithium-ion batteries with limited charge cycles. Each full discharge from 0% to 100% reduces capacity. To extend battery lifespan, avoid full discharges.

Optimize Power Settings 

Dive into your laptop’s power settings to customize battery preferences: 

  • Hibernation Mode: Enable hibernation mode to activate before your battery depletes entirely. 
  • Battery Saver Mode: Turn on Battery Saver mode to conserve power when your battery is running low. 

Reduce Power Consumption 

Close background apps and disable unnecessary power drains: 

  • Wi-Fi and Bluetooth: Turn off these features when not in use. 
  • Screen Brightness: Lower the brightness to save energy. 

Proper Charging Habits 

Modern laptops are designed to handle being plugged in without damaging the battery. However, to prolong your battery lifespan: 

  • Avoid Extreme Temperatures: Keep your laptop away from excessive heat or cold. 
  • Maintain Charge Levels: Try not to let the battery drop below 20%. 

Storage Tips 

If you plan to store your laptop for an extended period, leave it with around 50% charge. Some battery health apps can also provide real-time insights and help maintain optimal battery health. 

Keep Software Updated 

Regular software updates can improve performance and reduce energy consumption, giving your battery a longer life. 

We specialize in helping businesses get the most from their devices. If you need assistance optimizing your laptop’s performance, get in touch with us today! 

Outsourcing your IT? Smart Move for your Bottom Line!

Small business owners juggle many responsibilities, with every decision affecting their bottom line. Outsourcing IT needs emerges as a strategic move that yields long-term financial benefits. Here’s why:

  1. Cost Efficiency: Outsourcing slashes operational costs by eliminating the need for in-house teams, sparing expenses on salaries, benefits, and infrastructure. Pay only for necessary services, avoiding unforeseen budget strains.
  2. Focus on Core Activities: By outsourcing IT, owners redirect precious time and energy to core business functions. Specialists handle technicalities, freeing up resources for customer service, product development, and market expansion.
  3. Agile Scalability: Outsourcing provides flexibility to adjust IT services swiftly to match evolving business demands. Whether facing growth spurts or economic shifts, scalability ensures alignment with business goals without hiring or layoffs.

In summary, outsourcing IT maximizes efficiency, expertise, and adaptability for small businesses, driving long-term success economically and strategically.

Looking to optimize your IT strategy? Durham IT offers tailored solutions to streamline your operations and enhance your bottom line. Contact us today to learn how we can support your business growth.

Simplify Your Business with Browser Extensions: 3 Key Benefits

Simplify your operations and boost profits with browser extensions. Here are three key benefits:

  1. Boosted Productivity: Automate tasks and access essential tools instantly with extensions like Grammarly for proofreading and LastPass for secure password management. Streamline processes, freeing up time for more important tasks.
  2. Enhanced Security: Protect your company from online threats with extensions like Avast Online Security and HTTPS Everywhere. Safeguard sensitive data and ensure secure transactions without technical hassle.
  3. Streamlined Marketing: Simplify online marketing with extensions like MozBar and SimilarWeb. Analyze competitors, track keywords, and uncover marketing opportunities to attract new customers and grow your business.

Explore the world of browser extensions today to simplify operations, enhance security, and drive growth in the digital economy. Need assistance implementing these tools? Durham IT can help! Contact us to streamline your business processes and unlock the full potential of browser extensions.

 

Browser Extensions – How they can help or hurt your business

In today’s fast paced business environment, browser extensions promise convenience and productivity. But they can hide lurking dangers. Let’s uncover these risks and how to mitigate them:

  1. Data Privacy Concerns:
  • Extensions can collect and sell user data, posing a threat to company privacy and client trust.
  1. Security Vulnerabilities:
  • Extensions can be exploited by cybercriminals to access systems or inject malware, leading to data theft and reputation damage.
  1. Performance Impact:
  • Bloated or poorly optimized extensions may slow down browsers, hindering productivity.
  1. Compatibility Challenges:
  • Incompatible extensions can cause glitches and conflicts, disrupting workflow.
  1. Transparency Issues:
  • Lack of clear policies and accountability raises concerns about data usage and consent.

 

Browser extensions offer benefits to your business, but vigilance is crucial to safeguard your business from hidden dangers. Prioritize security and privacy to navigate the digital landscape safely.

Tune in next week for some of the benefits that properly screened browser extensions can provide!

Ready to fortify your business against these threats? Durham IT specializes in securing small businesses from online risks. Contact us today for expert assistance in implementing proactive measures and ensuring the safety of your digital assets. Your business’s security is our priority. Let’s protect it together.